Leave Policy
Public Leaves
Purpose: To allow employees to observe national and regional holidays.
Note : You are entitled to 10 mandatory + fixed public holidays each year. These holidays will be predefined by the company at the beginning of each calendar year.
We have three type of public leaves:
Mandatory Holidays
Mandatory holidays are specific days that are legally required to be observed by all organisations, regardless of their industry or sector. These holidays are often designated by government or labour laws and must be observed by employers, ensuring that employees have time off work on these days. Examples of mandatory holidays might include national holidays such as Independence Day, Republic Day, or other public holidays recognized by the government.
Fixed Holidays
Fixed holidays are pre-determined days off that are consistently observed on the same date every year. Unlike mandatory holidays, which are often dictated by law, fixed holidays are set by the organisation itself and are part of the company’s holiday calendar.
Optional Holidays
In addition to the mandatory public holidays, you can choose 2 optional holidays from a list provided by organisation. You must inform your manager and HR team of your chosen optional holidays at least one week in advance.
2026 Holiday Calendar
| Holiday | Date | Day | Type |
|---|---|---|---|
| New Year’s Day | January 1, 2026 | Thursday | Fixed |
| Makar Sankranti / Ugadi / Lohri / Pongal | January 14, 2026 | Wednesday | Optional |
| Republic Day | January 26, 2026 | Monday | Mandatory |
| Mahashivratri | February 15, 2026 | Sunday | Optional |
| Holi | March 4, 2026 | Wednesday | Fixed |
| Ram Navami | March 26, 2026 | Thursday | Optional |
| Mahavir Jayanti | March 31, 2026 | Tuesday | Optional |
| Good Friday | April 3, 2026 | Friday | Fixed |
| Ambedkar Jayanti | April 14, 2026 | Tuesday | Optional |
| May Day | May 1, 2026 | Friday | Fixed |
| Eid al-Fitr | March 21, 2026 | Saturday | Fixed |
| Raksha Bandhan | August 28, 2026 | Friday | Optional |
| Independence Day | August 15, 2026 | Saturday | Mandatory |
| Janmashtami | September 4, 2026 | Friday | Optional |
| Ganesh Chaturthi | September 14, 2026 | Monday | Optional |
| Eid-e-Milad | August 26, 2026 | Wednesday | Optional |
| Onam | August 26, 2026 | Wednesday | Optional |
| Mahatma Gandhi Jayanti | October 2, 2026 | Friday | Mandatory |
| Dussehra (Vijayadashami) | October 20, 2026 | Tuesday | Fixed |
| Diwali | November 8, 2026 | Sunday | Fixed |
| Bhai Dooj | November 11, 2026 | Wednesday | Optional |
| Chhat Puja | November 15, 2026 | Sunday | Optional |
| Guru Nanak Jayanti | November 24, 2026 | Tuesday | Optional |
| Christmas | December 25, 2026 | Friday | Fixed |
Personal Leaves
Our leave calendar starts from January 1.
| Annual Leaves | Optional Leaves | Casual and Sick Leaves |
|---|---|---|
| 18 days, prorated 1.5 per month | 2 days per year | 6 days per year |
As per the policy, Casual and Annual Leaves cannot be clubbed together.
How to Apply for Leave
Pre-Approval Process:
- Discuss with your manager
- Inform your manager and people team people through email.
- Apply leaves on Xpayroll
Process of applying leave on XPayroll:
- Go to Xpayroll Dashboard
- Click on "Attendance"
- Scroll to the date for which the leave in required
- Click on the "Edit" (Pencil icon)
- Click on "Status"
- Selected the type of leave
- Click on "Update"
Casual and Sick Leave
Purpose: To provide you with the necessary time off for short-term personal needs and recovery from illness or injury without the worry of losing pay.
Policy Details:
- Casual and Sick Leave Entitlement:
- Each employee is entitled to a total of 6 days of Casual or Sick Leave per calendar year.
- Leave is credited at the beginning of each month, with 0.5 days credited at the start of the month.
- Leave Accrual and Usage:
- The 0.5 days of leave credited at the start of each month can be used for either casual or sick leave purposes.
- Leave does not carry over to the next year; any unused leave at the end of the year will be forfeited.
- In the event of an emergency or prolonged illness, employees may discuss additional leave options with HR, subject to approval.
- Procedure for availing Leave:
- Employees must inform their manager and HR of their intention to take casual or sick leave as soon as possible, preferably at least one day in advance for casual leave.
- For sick leave, employees should notify their manager and HR on the first day of illness, typically in the morning. A medical certificate may be required for sick leave exceeding two consecutive days.
- Leave requests should be made through the company's official leave management system - Razorpay Payroll.
- When employees take two consecutive days off that connect to a weekend, a medical certificate is required to be updated on Payroll system.
- Approval and Recording:
- All leave requests must be approved by the employee's manager.
- HR will update the employee's leave records accordingly.
- XPayroll Constraints
- Casual/Sick leaves cannot be credited on a Quarterly basis on Xpayroll
- The leave balance needs to be updated manually for each employee according to their respective joining dates
Annual Leave Policy
Purpose: To provide employees with time off for rest, leisure, and personal activities.
Duration: Employees are entitled to 18 days of annual leave per year, accrued monthly at 1.5 days per month.
Policy Details:
- Accrual of Leave:
- Employees accrue 1.5 days of annual leave at the end of each month, totaling 18 days per year.
- Leave accrual begins from the first month of employment and will be credited on a pro-rata basis from the date of joining or up to the last working day of the employee.
- Requesting Leave:
- Employees must request annual leave in advance by discussing with their manager and submitting a leave request through the Razorpay payroll system.
- Leave requests should be made at least two weeks prior to the desired leave date to ensure proper planning and coverage.
- The approval of leave is subject to the manager's discretion, based on business needs and staffing requirements.
- Approval Process:
- Managers will review leave requests and approve or deny them based on business needs.
- Approved leave requests will be forwarded to HR for record-keeping.
- Carrying Forward Leave:
- Unused annual leave can be carried forward to the next year.
- A maximum of 10 days of leave can be carried forward.
- Any leave balance exceeding 10 days at the end of the year will be forfeited.
- Usage of Leave:
- Employees are encouraged to utilize their annual leaves for rest, leisure, and personal activities.
- Annual leaves cannot be taken in advance of accrual.
- Leave Balance:
- Employees can check their leave balance by contacting HR or through the company's leave management system.
Maternity Leave
Purpose: To support employees during pregnancy, childbirth, and the postnatal period.
Duration: Female employees are entitled to 26 weeks of maternity leave as per Indian law. Up to 8 weeks can be taken before the expected date of delivery, and the remaining 18 weeks can be taken post-delivery.
Policy Details:
- Eligibility:
- This policy applies to all female employees who have been employed for at least 80 days in the 12 months preceding the date of expected delivery.
- Duration and Usage:
- Female employees are entitled to a total of 26 weeks of maternity leave.
- Up to 8 weeks of maternity leave can be taken before the expected date of delivery.
- The remaining 18 weeks of maternity leave can be taken after the delivery.
- Notification and Approval:
- Employees must inform HR and their manager at least 8 weeks before the expected date of delivery.
- The notification should include a medical certificate confirming the pregnancy and expected date of delivery.
- HR will provide the employee with the necessary forms and information regarding maternity leave benefits.
- Additional Leave:
- Additional unpaid leave may be requested and will be considered on a case-by-case basis.
- Employees seeking additional unpaid leave should submit a written request to HR and their manager as early as possible.
- The approval of additional unpaid leave is subject to the manager’s discretion and business needs.
- Benefits and Entitlements:
- During the maternity leave period, employees will receive their full salary and benefits as per company policy.
- Employees will continue to accrue annual leave and other benefits during the maternity leave period.
- Returning to Work:
- Employees are expected to return to work at the end of their maternity leave period.
- Employees should inform HR and their manager of their intended return date at least 4 weeks before the end of the maternity leave.
- If the employee wishes to extend their leave beyond the approved period, they must submit a request for additional unpaid leave.
- Non-Discrimination:
- The company is committed to ensuring a supportive work environment for employees on maternity leave.
- Employees will not face any discrimination or adverse treatment due to pregnancy or maternity leave.
Documents required for Applying Maternity leave
| Document Type | Description |
|---|---|
| Medical Certificate | Confirms pregnancy and expected delivery date. |
| Written Application | States dates/periods for maternity leave |
| Form D (Notice) | Notifies employer as per Act, Form D in India, under the Maternity Benefit Act, 1961, is a standard written notice that a woman submits to her employer when applying for maternity leave. This form states the expected date of confinement (delivery), the period of intended absence from work, and nominates a person to receive any maternity benefits if the applicant passes away during the leave period |
| Ultrasound Report | Sometimes requested for confirmation |
| Employee ID/Proof | Verifies employment OR ID number |
| Discharge Summary | Provided post-delivery for leave extension |
| Birth Certificate | Birth certificate of newborn (if applying post-delivery) |
Paternity Leave Policy
Purpose: To allow new fathers to take time off to care for their newborn or newly adopted child.
Duration: Male employees are entitled to 5 days of paternity leave.
Policy Details:
- Eligibility:
- This policy applies to all male employees who have been employed for at least 6 months with CloudRaft. Please go through the documents required to apply for the same.
- Duration and Usage:
- Employees are entitled to 5 consecutive days of paternity leave.
- Paternity leave must be taken within 3 months of the birth or adoption of the child.
- Notification and Approval:
- Employees must inform HR and their manager of their intention to take paternity leave at least 2 weeks in advance, whenever possible.
- The notification should include the expected or actual date of birth or adoption and the intended start date of the paternity leave.
- HR will provide the employee with the necessary forms and information regarding paternity leave benefits.
- Procedure for Taking Leave:
- Employees should submit a paternity leave request form to HR and their manager.
- The request will be reviewed and approved based on business needs and staffing requirements.
- Benefits and Entitlements:
- During the paternity leave period, employees will receive their full salary and benefits as per company policy.
- Employees will continue to accrue annual leave and other benefits during the paternity leave period.
- Returning to Work:
- Employees are expected to return to work at the end of their paternity leave period.
- If the employee wishes to extend their leave beyond the approved period, they must submit a request for additional unpaid leave.
- Non-Discrimination:
- The company is committed to ensuring a supportive work environment for employees on paternity leave.
- Employees will not face any discrimination or adverse treatment due to taking paternity leave.
Documents required for Applying Paternity leave
| Document | Purpose |
|---|---|
| Paternity Leave Application | Formal written/email request stating leave dates, reason |
| Birth Certificate/Proof | Birth certificate, hospital record, or medical certificate |
| Employee Details | Name, employee ID, dept, contact info in application |
Marriage Leave
Purpose: To provide employees with time off to celebrate and manage their wedding and related activities.
Duration: Employees are entitled to 5 days of marriage leave.
Policy Details:
- Eligibility:
- This policy applies to all employees who have been employed for at least 6 months with CloudRaft.
- Duration and Usage:
- Employees are entitled to 5 consecutive days of paid leave for their own marriage including weekends.
- Marriage leave must be taken in one continuous period and cannot be split into multiple leaves.
- Notification and Approval:
- Employees must inform HR and their manager of their intention to take marriage leave at least 4 weeks in advance.
- The notification should include the intended start date of the marriage leave.
- HR will provide the employee with the necessary forms and information regarding marriage leave benefits.
- Procedure for Taking Leave:
- Employees should submit a marriage leave request form to HR and their manager.
- The request will be reviewed and approved based on business needs and staffing requirements.
- Employees may be required to provide proof of marriage, such as a wedding invitation or marriage certificate.
- Benefits and Entitlements:
- During the marriage leave period, employees will receive their full salary and benefits as per company policy.
- Employees will continue to accrue annual leave and other benefits during the marriage leave period.
- Returning to Work:
- Employees are expected to return to work at the end of their marriage leave period.
- If the employee wishes to extend their leave beyond the approved period, they must submit a request for additional unpaid leave, which will be considered on a case-by-case basis.
- Non-Discrimination:
- The company is committed to ensuring a supportive work environment for employees taking marriage leave.
- Employees will not face any discrimination or adverse treatment due to taking marriage leave.
Probation and Internship Leave Policy
-
For Employees on Probation: Employees undergoing probation are entitled to a maximum of 2 days of leave per month, comprising: 1.5 days of Annual Leave, and 0.5 day of Casual Leave
-
For Interns: Interns at CloudRaft are eligible to avail up to 2 days of leave per month during the course of their internship. In case an intern exceeds the permitted leave limit, the additional leave days will result in a proportionate deduction from the monthly stipend, calculated on a per-day basis.
All leave requests must be communicated in advance and approved by the reporting manager.
Emergency or Exceptional medical leave policy
Employees who are on probation may be granted Emergency or Exceptional Medical Leave under unforeseen medical circumstances, subject to management approval. Such leave will be treated as unpaid leave during the probation period.
Employees availing this leave will be required to extend their probation period by a duration equivalent to the leave taken, to ensure adequate time for performance assessment and role evaluation. Additionally, the management reserves the right to extend the probation period further, if deemed necessary, to complete a comprehensive evaluation of the employee’s performance and suitability for confirmation.
All requests for emergency medical leave must be supported by relevant medical documentation and will be reviewed on a case-by-case basis.
Bereavement Leave Policy
In the event of the loss of an immediate family member, employees are entitled to 3 days of paid bereavement leave. This leave is intended to allow time to grieve and handle necessary arrangements.
- Eligibility: All full-time employees.
- Immediate Family Members: Includes spouse, parents, children, siblings, grand parents and nearest relatives(uncles/aunts), first cousins.
- Procedure: Employees should apply the leave on Xpayroll and inform their manager and HR as soon as possible to arrange the leave.
Additional unpaid leave or flexible working arrangements may be considered on a case-by-case basis.